Your sales process is just as good as your ability to communicate. Because salespeople contact prospects so frequently, it's critical to keep your messaging fresh and appealing.
One approach to do this is to replace stale, boring & frequently utilized statements like" looking forward to hearing from you", "I am looking forward to your reply"," looking forward to hearing from you soon", or" looking forward for your cooperation", with more concrete requests like "I value your prompt response."
With effective alternatives to" looking forward to hearing from you", you will be able to stand out from the crowd, improve your chances of getting a response, and expedite the closing of more agreements.
So, here's a question — Is it acceptable to say, " I am looking forward to hearing from you"?
Hmnn… Actually, it depends on the context and goal of your letter, whether you use "I am looking forward to hearing from you."
Pros Of Using" Looking Forward To Hearing From From You":
- It's nice and familiar;
- It informs the recipient that you're expecting a response.
Cons Of Using" Looking Forward To Hearing From You":
- It's a little canned. Because everyone uses it, your recipient may overlook it.
- It can come out as passive-aggressive code for "Get back to me, or else." in some situations.
- It puts you in a holding pattern, preventing you from moving forward until you hear from the other party.
A typical email signature is "I am looking forward to hearing from you." While this sign-off expresses friendliness and warmth, it isn't always suitable because it can send the wrong idea. In this situation, the sign-off could be interpreted as passive-aggressively demanding a reply, it could be simply forgotten or ignored in the absence of explicit commands, and it puts you (the sender) in the situation to wait for them to respond before making your next move.
If you're waiting for a response from a colleague or connection, try one of the following "I am looking forward to hearing from you" options. Instead, we recommend choosing one of the options below to better communicate your request, optimum timescale and measures both you and the receiver may take to collaborate more quickly via email.
Although this sentence appears at the end of many business emails, there are better alternatives. "I am looking forward to hearing from you" is a traditional closing statement that recipients often ignore at best. (Did you ever read "I look forward to hearing from you" and thought to yourself, "Wow, that's really nice!"?) We believe we'll answer right away. Right. You get what we're trying to communicate. At worst, it's arrogant and a little snarky!
Here Are The Top 10 Alternative Options to 'Looking Forward To Hearing From You.'
When you sign off with 'Looking forward to hearing from you,' you're indicating that I'll be watching for your message. It's typical to incorporate some type of endearment, such as "looking forward," in a formal email or letter, especially when seeking something from someone else. It expresses politeness and expectation of their reaction. However, because it is now rather old, you can use other options.
1. I Cannot Wait To Hear Back From You
This sign-off is appropriate if you don't anticipate hearing a response from your prospect by a certain date. Remember, however, that this type of closing tone is gentler than requiring information by a specified date. The term "get the ball rolling" is added to give a sense of urgency.
Example:
Hello John,
I'm sure you're all busy and have much to do without calling me, but I've been looking forward to receiving your email.
I tried the product, as did a lot of other people, and it's very cool.
If you're interested, I'd like to invite you to join our beta testing group.
This will assist me in determining what needs to be tweaked prior to launch.
Please let me know if you'd want to be a part of this project if your schedule allows it.
I can not wait to hear back from you on this so we can get the ball rolling.
Cheers!
2. I'd Like it If You Could Respond By Wednesday
This is a fantastic sign-off if you require a quick reaction from your prospects. Instead of sounding demanding, phrase the request as a favor in this scenario. If someone exceeds their deadline, this sign-off works and your prospects are more than eager to help.
Example:
Hello Jane,
I'm writing to ask for your assistance, and I'd appreciate it if you could respond by Wednesday at the latest.
I'd like it if we kept to our schedule.
Let me know how you're getting along with this! As always, thank you very much in advance for your cooperation :)
3. Let's Schedule A Meeting If It Makes Sense
When you offer your prospect this sign-off, you'll be able to place them in the driver's seat.
After you've laid out your sales presentation, allow them some time to consider it, and if they're interested, they'll call you shortly.
Example:
Hello John,
I saw you've been seeking a way to increase the productivity of your staff.
Because I noticed you're an IT manager at COMPANY, I thought I'd mention our software.
At any point during the day, you'll get a bird's eye perspective of all that needs to be done and what everyone is working on.
If this seems to sense, let's schedule a meeting as soon as possible so I can demonstrate how this works in person.
Thanks,
4. I Eagerly Anticipate Your Prompt Response
With this sign-off, you're informing the recipient that you'd like a response by the end of the day. It sounds similar to "hoping to hear from you soon," but the former is more action-oriented and time-conscious.
You'll be able to tell whether you're looking for a quick response. It's the conclusion that delivers a clear message to someone who has been slow to answer.
It also conveys a solemn, even annoyed tone. However, exercise caution when using it.
Example:
Hello John,
I apologize for disturbing you, but I was hoping you could answer these two issues for me.
How do you feel about home security?
Are you aware that roughly a third of all burglaries in the United States occur when no one is home?
I eagerly anticipate your prompt response!
Thanks
5. Let's Stay In Touch
"Let's keep in touch" is one of the most prevalent phrases in quick-response emails. This sentence can be interpreted in a variety of ways.
It could be a signal to stay in touch on social media, or it could mean that you and your connection are interested in developing more formal ties in the future.
Example:
Hello John,
I was hoping you'd be interested in trying out ______? We've only recently debuted, and we're very excited about it.
It's a ____________, and I believe you might put it to good use in your Company.
I'd love to know your feedback on the concept and facts behind our product, as well as if there are any features that would make it more useful for your team.
If not now, then perhaps later! Please keep me in the loop on how things are doing, and we'll stay in touch.
Thanks,
6. Would You Mind Giving Me Ten Minutes?
If you want the prospect to learn more about your product or service, you can use this as an email sign-off. This is ideal for reaching out to prospects before embarking on your next outreach effort as an active participant.
Example:
Hello Jane,
We had previously met at a networking event.
My name is [name], and I'm writing because I've observed your battle with _________ (problem/issue/pain point) that's preventing you from making the best decision possible.
Why don't you take out ten minutes to learn more about my solutions? You will be glad you took the time to do so.
Thanks,
7. Please Keep Me In The Loop
You can send an email with the subject line "Please keep me updated" if you only want to know about an update or change in status as it happens.
This expression demands little to no activity on the side of the other person and allows them to relax until they report an update. One of the samples is as follows:
Example:
Hello, Jane.
I hope you are well today when you receive this email.
I apologize for not communicating with you in the last ten days!
I wanted to contact you because you mentioned that your team was having trouble keeping up with the inconstant content marketing landscape, and I wanted to see whether things had changed.
And, of course, assistance if you require it!
But seriously, please keep me in the loop on how things are progressing for you.
It's been a long since we last spoke, and I'd like to know more about what's going on in YOUR world!
Best wishes,
8. I'm Eager To Review Your Suggestions
This common email sign-off is an alternative to "looking forward to hearing from you," in that it informs the receiver that you require their assistance, but not necessarily for an urgent project or business correspondence.
Example:
Hello, Jane.
I'm eager to review your suggestions for the new and improved ________.
Please assist me by sending me an email or calling me to share your opinions.
9. A Fast Response Is Appreciated
This term should be used with caution because it is a little off the beaten path. When efficiency is required, it is preferable to employ it. This sign-off should not be sent to a first-time prospect or business correspondence because it may appear disrespectful.
Consider the following scenario:
Example:
Hello John,
By our agreed-upon timeframe, I need to get your URL up and functioning.
I do not want you to be concerned about the technical aspects of the situation.
All I need is for you to email me your domain provider's password.
A fast response would be appreciated!
10. "Could You Connect Me With The Best Person To Help Me With My Request If You're Not The Correct Person?"
If you're not in contact with the right person to fulfill your request, an email with the subject line "I eagerly look forward to hearing from you" or "hoping to hear from you soon" may be ignored. Ask the recipient of your email whether they'd be available to connect you to the person to help you if you do not already have a close relationship or collaboration with them.
Example:
Hello, [First Name]
I hope everything is okay with you; I just have a brief question for you____:
Would you be the ideal person to talk to regarding [Product/Service] at [Company]?
Could you connect me with the best person to help me with my request if you're not the correct person?
Many thanks.
While "I look forward to hearing from you" is still an option, there are many more specific options. With these ten variations on "looking forward to hearing from you," you'll be able to close your emails in a variety of ways. Furthermore, your sign-offs will convey the appropriate message to the recipient.
Try a handful of these novel approaches to "looking forward to hearing from you," and let us know if they improve your response rates from those prospects who never seem to respond.
Other possible alternatives to "I look forward to hearing from you" include–
- Please write as soon as possible!
- Please keep me updated.
- I am awaiting your response.
- It is always a pleasure to hear from you.
- I'm looking forward to hearing from you.
- Please get back to me ASAP.
- Do you have any other inquiries?
- I will be awaiting your response.
- Keep in touch as soon as possible.
- Please notify me ASAP if anything changes.
- Please notify me if anything has changed.
In Conclusion
Well, there is nothing wrong as such in utilizing this specific expression because it is precise, correct, and has a friendly tonality without being way too formal. But, as it is being used so frequently, you might not want to use it again & again. Sometimes it might also seem to be cliché or your addressee might not take notice of it, specifically if you want to push them to respond immediately! Also, writing an effective email is not a simple task. To make your email stand out in the crowd or make sure to receive the reply you are looking for, then this article might be helpful for you! You can use the above-mentioned alternatives to" looking forward to hearing from you" and ensure better results!
